Microsoft 365 and Google Workspace keep the lights on for most businesses now, but “the platform is up” and “my data is recoverable” are two very different guarantees. Both providers run on a shared responsibility model: they keep the infrastructure running, and you’re on the hook for what happens when someone empties a mailbox by mistake, a compromised account gets wiped by ransomware, or a retention window quietly expires before anyone noticed the data was gone. Native recycle bins and short retention policies were never built to be a real backup strategy, and in 2026 a dedicated SaaS backup layer is table stakes rather than a nice-to-have.
Here are the top 5 SaaS backup solutions in 2026 to consider for protecting your Microsoft 365, Google Workspace, and other business-critical cloud data.
1. BDRShield
BDRShield SaaS backup coversMicrosoft 365 backup (Exchange Online, SharePoint, OneDrive for Business, and Teams) and Google Workspace backup (Gmail, Drive, Calendar, Contacts, and Shared Drives), and it’s built around the same recovery-first philosophy that runs through BDRShield’s other products. You get a 15-minute RPO, mailbox and item-level recovery, and unlimited retention policies, so you’re not stuck with the 30 to 90 day windows native tools cap out at.
What separates it from a checkbox SaaS module is how much control you keep over your own data. Backups can live on your own local infrastructure (NAS, SAN, local disk) or in your preferred cloud, including AWS S3, Azure Blob, Google Cloud, or Wasabi, rather than being locked inside a single vendor’s storage. Recovery options go beyond a full mailbox restore: cross-account and cross-tenant recovery for reorganizations or M&A, export to PST, EML, or MBOX, a self-service portal so end users can pull back their own files or emails without opening an IT ticket, and point-in-time recovery with preview and search before you commit to restoring anything. Ransomware resilience is handled through immutable, air-gapped backups, all covered under AES-256 encryption at rest and in transit.
On cost, the pattern holds from BDRShield’s other product lines: customers cited on the site, including MSPs who’ve also run Datto, Kaseya, and Veeam, consistently call out BDRShield’s pricing as dramatically lower for comparable protection, with a reported 70% reduction in total cost of ownership.
Best for: organizations and MSPs that want full-featured Microsoft 365 and Google Workspace protection, including self-service recovery and flexible storage, without paying per-seat premiums for it.
2. Acronis Cyber Protect Cloud
Acronis approaches SaaS backup as one piece of a much wider platform. Cyber Protect Cloud folds Microsoft 365 and Google Workspace backup in alongside anti-malware, EDR, patch management, and backup for physical, virtual, and cloud workloads, all managed from one console and one agent. For MSPs specifically, that consolidation is the whole pitch: instead of stitching together a SaaS backup tool, an antivirus product, and a patching tool for each client, it’s one subscription and one dashboard.
On the SaaS side specifically, Acronis covers files, folders, and individual email attachments (even access permissions) for Microsoft 365, and does agentless, cloud-to-cloud backup for Gmail, Google Drive, Calendar, and Contacts in Google Workspace. It’s been recognized repeatedly in G2’s SaaS Backup category rankings, which reflects real breadth of coverage. Where it can feel heavier than a pure-play SaaS tool is that you’re buying into the whole Cyber Protect platform, which is a strength for MSPs who want unification and a bit of overkill if SaaS backup is genuinely all you need.
3. Druva
Druva’s pitch is “protect SaaS with SaaS”: the entire platform runs as a service with no hardware, no backup infrastructure to manage, and forever-incremental backups across Microsoft 365, Google Workspace, and Salesforce from a single pane of glass. It leans hard into ransomware resilience specifically, with air-gapped, immutable storage and curated snapshots designed to restore the last known-clean version of data rather than risking reinfection from a compromised backup.
Its Microsoft 365 story is particularly deep, including a partnership tied to Microsoft’s own 365 Backup Storage program aimed at very fast recovery windows, and it scales from small teams up to enterprises protecting millions of users. The flip side is that Druva’s architecture is entirely cloud-native with no option to keep copies on your own local storage, so organizations with strict data residency requirements that demand on-premises retention will want to check that against their compliance needs before committing.
4. CloudAlly
CloudAlly has been doing cloud-to-cloud SaaS backup since 2011, and its coverage reflects that head start: Microsoft 365 (Exchange, SharePoint, OneDrive, Teams, public folders, and shared mailboxes), Google Workspace (Gmail, Drive, Calendar, Shared Drives), Salesforce, Box, and Dropbox are all backed up from one console, with metadata included rather than treated as an afterthought. Backups run automatically up to three times a day (or on demand) as immutable snapshots on AWS S3, with unlimited retention, and storage can also be routed to your own Azure, GCP, or AWS-compatible bucket if you’d rather bring your own.
Recovery is genuinely granular: point-in-time restore with full-text search across any keyword in any email or file, self-service recovery for end users, and export to your own storage in ZIP or Outlook-compatible PST/EML formats. Since its 2021 acquisition, CloudAlly now operates as part of OpenText Cybersecurity, which brings a larger security portfolio into the picture but also means it’s no longer a fully independent company the way it once was, worth knowing if vendor independence matters to your procurement process.
5. Keepit
Keepit’s differentiator is architectural: rather than storing backups on AWS, Azure, or Google Cloud, like most of the vendors on this list, it runs its own independent, vendor-neutral cloud with mirrored data centers, so a Microsoft 365 or Google Workspace outage (or a compromise of your primary cloud provider) can’t take your backup down with it. Coverage is broad across Microsoft 365, Entra ID, Dynamics 365, Google Workspace, Salesforce, and a handful of additional SaaS platforms like Zendesk and Azure DevOps, all backed by an incremental-forever approach and predictable, seat-based pricing with no charges for ingress or egress.
It’s a genuinely strong fit for compliance-heavy organizations, since the independent infrastructure and regional data centers (Copenhagen, Frankfurt, London, Zurich, and others) line up well with GDPR and data sovereignty requirements. What it doesn’t offer is the option to route backups to your own local storage or a cloud provider of your choice; you’re storing data in Keepit’s cloud by design, which is a feature for data sovereignty and a limitation if you specifically want ownership of the storage layer.
Where this leaves you
If Microsoft 365 and Google Workspace are your core SaaS platforms and you want full-featured protection (flexible storage location, self-service recovery, immutable and air-gapped backups) without paying enterprise-suite prices for it, BDRShield is the strongest all-around pick on this list. Keepit is worth a close look if backups stored completely independent of the major public clouds matters for your compliance posture, and Acronis is the pick for teams that want SaaS backup bundled with cybersecurity and endpoint management. Druva and CloudAlly round things out for a fully cloud-native architecture or coverage that stretches beyond Microsoft 365 and Google Workspace into Salesforce, Box, and Dropbox.
